Reds in the Community Privacy Notice
You will be required to provide personal data, and this is a requirement so we can provide the services that we offer you. We will be unable to register or deliver services to you unless we hold the appropriate data.
What is the purpose of this document?
Reds in the Community is committed to complying with the UK’s Data Protection Law and the EU General Data Protection Regulation (GDPR) for the protection of personal data, as well as the principles of data security in the configuration of our services. To ensure we remain compliant with this regulation, we must let you know the following information:
This notice describes how Reds in the Community obtains, stores and shares your personal data in accordance with the General Data Protection Regulation (GDPR).
Reds in the Community is a “data controller”. This means that we are responsible for deciding how we hold and use personal information about you. We are required under data protection legislation to notify you of the information contained in this privacy notice. We can be contacted at our registered office address Reds in the Community, Oakwell Stadium, Grove St, Barnsley S71 1ET
It is important that you read this notice, together with any other privacy notice we may provide on specific occasions when we are collecting or processing personal information about you, so that you are aware of how and why we are using such information
This Privacy Notice includes 8 sections:
Reds in the Community values an individual right to privacy and actively seeks to protect their data.
We will comply with data protection law. This says that the personal information we hold about you must be:
Under data protection law, you have rights we need to make you aware of. The rights available to you depend on our reason for processing your information.
Your right of access
Your right to rectification
Your right to erasure
Your right to restriction of processing
You have the right to ask us to restrict the processing of your information in certain circumstances, and you can do this verbally or in writing. You can limit the way Reds in the Community uses your personal data, if you are concerned about the accuracy of the data or how it is being used. If necessary, you can also stop us from deleting your data. Together, these opportunities are known as your ‘right to restriction’.
Your right to object to processing
You have the right to object to our Company’s processing of your personal data, under certain conditions.
For a task carried out in the public interest;
Your right to data portability
This only applies to information you have given us. You have the right to ask that we transfer the information you gave us from one organisation to another, or give it to you. The right only applies if we are processing information based on your consent or under, or in talks about entering into a contract and the processing is automated
If we are processing your information for criminal law enforcement purposes, your rights are slightly different.
This right is similar to your right of access but there are some differences. Specifically, the right only applies to data that:
If you wish to exercise any of the rights set out above please contact Wayne Bullimore CEO on 01226 211333 or email our Compliance Officer
The vast majority of your personal data will never leave the European Economic Union. However, our NCS subscribers may have their data stored in our Google Suite, which as a result will mean your information may be transferred to a third country. We can confirm the existence of a relevant adequacy agreement is in place with Google Inc. Google’s certification under the EU-U.S. and Swiss-U.S. Privacy Shield Frameworks includes G Suite and Google Cloud Platform. Google have also gained confirmation of compliance from European Data Protection Authorities for their model contract clauses, affirming that their current contractual commitments for G Suite and Google Cloud Platform fully meet the requirements under the Data Protection Directive to legally frame transfers of personal data from the EU to the rest of the world. These can be reviewed at the Google website.
Our website may, from time to time, contain links to and from the websites of our partner networks, advertisers, and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to this website.
When participating in activities provided by Reds in the Community, it is understood that the trust cannot be liable for any loss, damage or injury that the applicant may sustain whilst attending our activities. In the event of injury to yourself or your child/young person, I allow consent to emergency treatment by a qualified first aider and give my permission for them or myself to be taken to a hospital if necessary. It is also understood that it is my /parent/guardian’s responsibility to inform Reds in the Community of any medical conditions ,any exceptions to why you, your child or young person should not receive medical treatment, any dietary requirements that could affect yours or your childs/young persons participation in any activity.
From time to time, Barnsley FC players will visit the children and provide opportunities to gain signatures and other memorabilia. Barnsley FC and/or Reds in the Community will not be liable for any other items that the child wishes to have signed other than materials that are provided.
When dropping off children/young person at our activities,it is understood that the chid/ young person are under the responsibility of Reds in the Community between the hours of which the courses take place .
When engaging with Reds in the Community, you will usually need to disclose the following:
We may also monitor, record, store and use any telephone call, email or other electronic communications with you for training purposes so that we can check any instructions given to us and to improve the quality of our customer service.
When engaging Reds in the Community you will usually need to disclose the following information for your child:
When engaging with Reds in the Community, you will usually need to disclose the following information:
We will also process your details through our internal systems to enable us to send you relevant communications. The lawful basis for processing this information internally will be Legitimate Interests. Any email or text communications we send will however comply with the Privacy and E-Communications Regulation (PECR.) If you have chosen to opt-in to our direct marketing communications, we will use your information to tell you about products and services available from us which may be of interest to you. We may also use your information to tell you about products and services from our approved partners. You have a right to opt-out of our direct marketing communications at any time. You can opt-out by following the unsubscribe instructions at the bottom of the communication or by emailing our Compliance Officer
We may send or share your personal information to the following recipients:
Our health programmes will often require the disclosure of further personal information in addition to that which is listed in the sections above:
When you enquire or apply for a course, we will collect the following information:
If you do not enrol on a course with us, your details will be removed after 12 months, to ensure we have adequate information to deal with complaints and enquiries. This will also allow us to advise you of any new provision you may be interested in.
At enrolment we will collect the following additional information. In some cases, we will collect application and enrolment data at the same time:
Most of the information collected at application or enrolment is required by us to deliver your course and evidence you are studying with us. We use this information to create an Individual Learning Record (ILR) and create or update a Personal Learning Record (PLR). We are required to do this by our funding body Barnsley College. We share information with the Barnsley College and Barnsley Metropolitan Borough Council and other local authorities.
During your course
We will record information about attendance, progress and achievement together with any work experience and placements you have undertaken. We will also require emergency contacts and Information about medical or health conditions when undertaking any external visits or trips.
During your stay in college your data will be shared with other members of staff. We will use your personal data to help you with any issues arising from your programme of study.
Where we use external agencies to process data on our behalf, we require them to use a written agreement which guarantees confidentiality.
A list of these organisations and the reasons we share data can be requested from us.
We will keep your course attendance and other reference information for 5 years following your course completion and upon leaving us.
A child is defined as a person under the age of 18 (The Children Act 1989). We want to provide event participants/parents/guardians with quality images of their sporting achievements. This often means photographing minors. We cover events with the permission of the event organiser and that of the parent or guardian on all our application forms (please note that if you leave this section blank, we will assume permission is granted).
At times, Reds in the Community may wish to take photos or videos of the team or individuals in it. We adhere to The FA and Premier League guidelines to ensure that these are safe and respectful and used solely for the purposes for which they are intended, which is promotion and celebration of the activities of Reds in the Community. Any photographs and videos including participants will be stored for a maximum of two years.
Any participant or parent/guardian of a participant can request at any time for their permission to be revoked and this will be actioned with immediate effect.
Content may be shared beyond these channels with other associated partners.
If you have any questions about this Privacy Notice or how we use your personal data, please contact Wayne Bullimore CEO on 01226 211333 or email our Compliance Officer
If you have a complaint about any aspect of data protection or if you feel your privacy has been breached by us, we would like to hear from you. To help us investigate and resolve your concerns as quickly as possible, please contact Wayne Bullimore CEO on 01226 211333 or emailing our Compliance Officer
If you are unhappy with the final response you have received from Reds in the Community, you have the right to complain to the supervisory authority, the Information Commissioner’s Office (ICO). You can contact the ICO on 0303 123 1113 or by visiting their website: https://ico.org.uk/.